GENERAL SUMMARY OF DUTIES - The purchasing analyst is responsible for surveillance and improvement of the division’s procurement processes for pharmaceuticals. This includes review of facility generated pharmacy orders, placing orders from the CSC to pharmacy vendors on behalf of the facilities, preparing pharmacy purchasing reports, improving contract compliance, monitoring market share agreement compliance, communicating with the facility pharmacy staff on purchasing issues, sourcing products when primary items are unavailable, auditing invoice data for accuracy, and other designated pharmacy purchasing functions. Schedule will vary based on pharmacy ordering times and may extend until 7pm. Work on Sundays will be required.
DUTIES INCLUDE BUT ARE NOT LIMITED TO: •Assist facilities maintain appropriate pharmacy inventory through optimal purchasing practices. •Runs bid compliance checks and makes recommendations for formulary changes as necessary to ensure maximum savings for contracts. •Assists facility pharmacy buyers on all product substitutions when backorders occur during the normal procurement process •Performs periodic compliance audits for CSC pharmacy distribution license •Assists internal control on price changes and resolving price discrepancies •Assist CSC in maintaining required pedigree documentation for eligible products. (if applicable) •Monitors pharmacy contract compliance reports and presents opportunities to facilities •Performs pharmacy invoice price audits. •Performs pharmacy purchasing cost analyses •Handle process for return/destruction of all expired/recalled CSC pharmacy products •Monitor trends in facility utilization of reverse distributors •Identify and analyze product trends by supplier and SKU •Monitor new releases (contract and or generic) and communicated to facility staff •Communicate facility purchasing issues and requests to pharmacy GPO staff •Work with pharmacy wholesaler to implement product and process improvements •Practice and adhere to the “Code of Conduct" philosophy and “Mission and Value Statement" •Other duties as assigned.
KNOWLEDGE, SKILLS & ABILITIES •Organization – proactively prioritizes needs and effectively manages resources •Communication – communicates clearly and concisely •Judgment – Makes decisions based upon job knowledge and experience. Considers all impacted areas in decision process. Seeks advice where applicable. Judgment sensible and reliable. •Customer Orientation – establishes and maintains long-term customer relationships, building trust and respect by consistently meeting exceeding expectations •Interpersonal Skills – able to work effectively with other employees, patients and external parties •PC Skills – demonstrates proficiency in Microsoft Office, Meditech, Business Objects and purchasing vendor applications and others as required •Policies and Procedures – articulates knowledge and understanding of organizational policies, procedures and systems •Basic Skills – able to perform mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately.
EDUCATION •High School Diploma or GED required •Associates or Bachelors degree in Finance, Business Management, Healthcare Administration or similar preferred.
EXPERIENCE •Inventory management/purchasing experience in hospital pharmacy required. •Knowledge of pharmacy activities and duties, drug terminology and nomenclature required.
