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Temporary Real Estate Administrator

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Job Snapshot
Location:
Canonsburg, PA 15317 (map it!Map it! )
Employee Type:
Contractor
Industry:
Telecommunications
Manages Others:
Not Specified
Job Type:
Telecommunications
Experience:
Not Specified
Travel:
None
Post Date:
11/5/2009
Contact Information
Ref ID:
1243
Description
Crown Castle is seeking a Temporary Real Estate Administrator to work with prepared and executed Lease documents from Area Property teams. Quality check documentation to ensure compliance with control standards. Receive notification to Rent Commence executed Lease documents. Quality check notification to ensure correct commencement triggers and amount for billing. Review lease documentation to abstract required term, escalation, and billing information. Enter data into JDE in compliance with requirements to bill, escalate, renew and run FAS13 program. Second level review documents and input. Complete review, entry and QC check within acceptable time frame.
  
Essential Job Functions
  
  • Receive executed leases, amendments, Deeds, Perpetual Easements and other contracts from the Area Property teams. Review package for completeness and compliance with corporate standards. In addition to executed Lease/Amendment agreements, documentation may include forms, exhibits, landlord waivers, ROFR, etc. Review and abstract documents. Complete QC Checklist and enter data into JDE in accordance to key controls, operational requirements, and FAS13 guidelines.
  • Receive and review Rent Commencement form to ensure completeness and correctness of data provided and make necessary adjustments in JDE. Work with Property teams to acquire any missing documentation which is necessary to verify data; ensure the correction/information has been resolved or received.
  • Perform Second Level review of documentation and data input into JDE. Ensure quality of data in JDE system meets requirements to bill, process taxes, escalate, renew and run FAS13 program. Review weekly activity review (WAR) reports and correct any issues.
  • Enter information into JDE for back billings or credits, as necessary, upon record commencement. Work with Accounts Payable to ensure that back billings are timely and correct per the contract.
  • Administer the Business Unit process including set up of new Business Units, placing Business Units in-service and decommissioning sites. Ensure that all paperwork is complete and approved per the process.
  • Monitor Real Estate mailbox in Outlook daily. Respond to internal and external landlord questions and requests for information. Work with Area personnel and internal and external legal counsel as necessary to identify and resolve issues. Responsible for providing excellent customer service when dealing with landlords via telephone, e-mail or other correspondence. Open and close data tickets when necessary.
  • Update Quality Control tracker for errors or omissions found during the processing of First Level review of Area documents. Update Real Estate Issue Tracker for errors and omissions found during Second Level review with Billing Operations department. Work with Manager of Billing Operations to identify training opportunities.
  • Receive Ownership Change requests from landlords. Request and ensure that proper documentation is received in order to update JDE. Work with Accounts Payable to stop payment of checks to previous landlords as required. Complete QC check after JDE entry.
  • Ensure that documentation is sent to scanning and filing for use by other corporate functions.
 
Education/Certifications
 
  • Bachelor’s Degree or equivalent experience in related field
  
Experience/Minimum Requirements
  
  • Experience reviewing Legal Real Estate contracts preferred
  • At least two (2) years work experience in a fast paced, detail oriented profession
  • Some Accounting experience is preferred
  
Other Skills/Abilities
 
  • Real Estate contract administration - should understand general Real Estate concepts (Chain of Title, Escalation, Term information, etc.)
  • Data entry proficiency - must have strong attention to detail
  • Understanding of basic Accounting concepts - some Accounts Receivable and General Ledger experience helpful
  • Proficient in Excel and other Microsoft Office products
  • Ability to work in fast paced and changing environment
  • Ability to multi-task and prioritize work effort
  • Strong written and verbal communication skills
  • Ability to work independently and with a team
 
 
Organizational Relationship
 
Reports to:  Manager of Billing Operations
 
Title(s) of direct reports (if applicable): N/A
 
  
Working Conditions: Works in a normal office setting with no exposure to adverse environmental conditions.
Requirements See Job Description

 

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