Administrative Secretary

The Sisters of Mercy, a community of Roman Catholic women, are dedicated to helping those in need through education, advocacy, healthcare, housing, pastoral and social services. The Northeast Community, headquartered in Cumberland, Rhode Island, is currently searching for a Secretary for the Life and Ministry Office in Riverside, RI.

Secretary

Under the direction of the Life and Ministry Administrator, this position performs, coordinates and oversees office administrative duties in support of the daily operations of the Life and Ministry Office.

Secretary Abilities

• Demonstrate personal integrity and a commitment to ethical principles.
• Ability to deal effectively with emergency situations, interruptions, stress provoking situations, and varied personalities.

• Sensitivity to Mercy charism/tradition.

• Possesses the initiative to get work done without waiting to be told what to do and demonstrates the ability to work independently of others.

•  Demonstrates the ability to work as a member of a team, involving members utilizing a collaborative style of decision‑making.

• Demonstrates the ability to achieve results for the organization with and through other people utilizing creative and innovative solutions to achieve results.

• Demonstrates the ability to work with evolving systems and structures and possesses the flexibility to adapt to changing environments.

• Possesses excellent written, verbal and interpersonal communication skills.

• Demonstrates sensitivity to and knowledge of cultural differences.

Secretary Responsibilities

• Perform a wide variety of executive secretarial and administrative duties as required by daily operations.

• Prepare or complete correspondence, reports, or other communication as directed.

• Maintain and update assigned databases to assure accurate and timely information.

• Receive and screen communications to the Life and Ministry Administrator, including telephone calls and e-mail messages, and provide assistance using independent judgment to determine those requiring priority attention; prioritize, channel, and facilitate communication to and from other Community Managers and Members.

• Respond promptly and effectively to inquiries from various publics (including sisters, managers, employees and the general public) and direct those inquiries to the appropriate individual for response.

• Independently respond to letters and general correspondence of a routine nature.

• Proficient in the use of computer systems, printers, copiers and other office equipment normally used in the function.

• Must be proficient with Microsoft Office and have the ability to adapt to new programs.

Secretary Requirements

Education: A two-year college degree in a suitable major, including business, computer technology or other appropriate course of study, or suitable experience in lieu of a formal degree

Experience:  2 to 5 years of Administrative Support Experience.