Administrative Assistant

SHW Group LLP, a nationally recognized leader in the planning and design of educational facilities, has an immediate opening for an Administrative Assistant position in our San Antonio, TX office.

• Works with limited supervision providing administrative and personal assistance, scheduling and coordinating meetings and other events, communicating and coordinating business related commitments with clients, associates and internal managers and staff
• Answer phones and greet clients
• Maintains complete confidentiality of information and documents pertaining to company business
• Prepares AIA contracts
• Coordinate travel planning and arrangements
• Distribute mail and shipping and receiving
• Order office supplies
• Composes correspondence
• General administrative and facility support
• Experience with Microsoft Excel spreadsheets  
• Prepares invoices

Experience/Abilities

• Ability to take charge of unforeseen situations, problems and schedule changes
• Must be accurate, detail-oriented and organized with follow-through abilities
• Must have the ability to take and transcribe notes and punch lists
• Must have excellent communication skills, written and spoken
• Must have the ability to multi-task and handle a wide variety of assignments
• Must have the ability to prioritize assignments and meet established deadlines
• Must have the ability to work independently and manage multiple projects simultaneously
• Working knowledge of Microsoft Word, Excel, PowerPoint, Access
• Working knowledge of AIA software and ability to prepare AIA contract documents
• Exhibits the ability and willingness to accept new assignments and tasks willingly
• Must have the ability to develop various charts, spreadsheets, forms, flowcharts, graphs, etc.
• Prior architectural or construction industry experience required

Education

• High school diploma or equivalent
• Five years administrative experience in a corporate, professional services environment

We offer competitive compensation and excellent benefits. Please forward resumes and salary requirements via email to [Click Here to Email Your Resumé].