Administrative Assistant / Accounts Receivable Administrator

Key Responsibilities:

·         Match, audit, enter and reconcile invoices received for proper approval and payment.

·         Match, audit, enter and reconcile checks and wire transfers received.

·         Prepare accounts receivable reports. Reconcile customer statements and perform collections calls on outstanding receivables, with focus on reducing Days Outstanding.

·         Ad hoc reporting to management.

·         Perform HR duties for current US employees and maintain confidential information.  Assist European HR department with immigration documentation for employees as needed.

·         Process employee expense reports for accuracy, documentation, and approvals. Submit for payment.

·         Manage travel for sales staff, including research for best rates.

·         Process submissions to payroll company and maintain accurate information.

·         Calculate commissions for sales staff.

·         Manage business responsibilities with federal, state, and local governments

·         Perform other duties such as collecting mail, shipping, answering and directing incoming calls, maintaining office equipment, ordering supplies. Other duties as assigned.

Requirements:

·         Four year degree in accounting and minimum of 3 years experience in A/R or A/P, or combination of education and experience. Must have references demonstrating successful track record in collecting receivables from corporate accounts.

·         Intermediate computer skills, including MS Office (Word, Excel, Outlook, Power Point), accounting software, internet.  QuickBooks experience a plus.

·         Excellent organization and customer service skills.

·         Strong communication, both oral and written, and interpersonal skills

·         Ability to work independently and take initiative in resolving issues

·         Extremely detail oriented

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