Mail / File Room Clerk

ABOUT OUR AGENCY

The United States Probation Office for the Southern District of California serves the Court by investigating and supervising individuals convicted of Federal crimes.  The Probation Office provides coverage for two counties in Southern California.  In addition to the Main Office in downtown San Diego, there are branch offices located in Chula Vista, El Centro and Vista, CA.

Representative Duties:

The Mail/File Room Clerk is located in the Clerical Division of the Probation Office.  Representative duties include but are not limited to: Receives and processes incoming mail.  Collects and distributes court documents, correspondence and case files to/from designated in-house locations, branch office and other court units.  Maintains office logs for tracking of court documents.  Maintains workflow, neatness and safety of file room.  Files documents and arranges case files on file room shelves and maintains integrity of filing system.  Locates and routes requested files.  Assists with shipment of files to appropriate Federal Records Center.  Provides faxing and other file room services.  Utilizes personal computer and programs to send email, obtain and input data, produce documents, and  scan, upload and route documents.  Utilizes and maintains mail meter machine and processes outgoing mail.  Operates a variety of office machines and equipment, including government vehicle.  Performs other duties as assigned including back up for Receptionist and Probation Clerks, as needed.

Court Personnel System – Classification Level 22 

Starting Salary:  CL 22, Steps   1 - 13     $27,909 - $30,621 annually

Potential Salary:  CL 22, Steps 14 – 61   $30,847 - $43,404 annually
 

Minimum Qualifications

To qualify for the position of Mail/File Room Clerk, a candidate must be a U.S. Citizen, a high school graduate and computer literate.  For placement at salary levels above Step 1, at least one year of general experience is required.  Successful candidates will be required to take an applicable exam.  Ability to communicate orally and in writing with a variety of people is required.  A candidate must also be able to reach, bend, kneel, use a step-stool, and lift and move heavy boxes and files.  A valid Driver License is required for delivery and pick-up of documents using Government vehicle.  A background investigation including fingerprinting and criminal history and credit checks will be conducted as a condition of employment.

Additional Requirements

Applicants should submit a cover letter summarizing related skills and interest in the position along with an Application for Federal Judicial Employment (AO78).  The application form AO78 is located at:  http://www.uscourts.gov/forms/AO078.pdf

Please submit cover letter and completed application to: 

U.S. Probation

Attention: Human Resources

101 West Broadway, Suite 700

San Diego, CA 92101-7991

or e-mail to: [Click Here to Email Your Resumé]

For detailed information on qualifications, educational substitutions and personal characteristics, please view our vacancy announcement:  www.casp.uscourts.gov

Benefits

Employees of the United States Courts are not subject to the regulations of the Civil Service Commission.  We are, however, federal employees of the Judicial Branch and are entitled to most of the same benefits as other federal government employees. 

12 holidays per year

13 sick days per year

13 vacation days per year for the first three years of service; increasing thereafter based on tenure

Employer subsidized medical coverage with pre-tax employee premiums

Federal dental and vision coverage with pre-tax employee premiums

Group life insurance, long term disability and long term care options

Flexible Benefits Program (pre-tax flexible spending for health care, dependent care and commuter/parking costs)   

Thrift Savings Plan (similar to a 401K plan, with employer matching)

Federal Employees Retirement System and Social Security

Public Transit Subsidy

Positions are subject to mandatory Electronic Funds Transfer (direct deposit of pay check to a financial institution)

For detailed Benefit information, please visit: 

http://www.uscourts.gov/careers/benefits.cfm

THE UNITED STATES PROBATION OFFICE IS AN EQUAL OPPORTUNITY EMPLOYER