Office Manager (Administrative)

• Responsible for the facilities day-to-day operations (e.g., mail, parking validations, office supply ordering, drinks/coffee ordering, Skyline building access passes, DSS office keys)
• Human Resource Administration (in coordination with corporate Human Resources)

−    On/off boarding coordination
−    New hire and termination checklist maintenance
−    Employee PTO tracking
−    Training coordination
−    ECA and MS ID coordination
−    MS eSourcing Policy tracking
−    Candidate interview coordination
−    Employee contact list maintenance

• PC/Laptop Administration

−    Computer inventory maintenance (purchase dates, assigned to, warranty info, licenses)
−    Refresh administration
−    Break-fix coordination and space PC allocation
−    Coordination and assurance that MS requirements are met (e.g., Bitlocker install, patch install, Win 7 install)
−    Coordination of regular PC backups

• Policy Administration

−    Maintenance of DSS specific policies and procedures
−    Research of new policies and procedures for office, HR, PCs, etc.

• Event coordination, including DSS off-sites, company meetings, and team building events
• Coordination of monthly project audits (ensure it is being done on time)
• Tracking of TCS hours and expenses
• Office maintenance coordination (e.g., electrical work, telecom, ordering equipment and furniture, plants)
• Audits of simple work requests (ensure fields are filled in, not content)
• Travel coordination
• Participates as needed in special projects

• Excellent written and verbal communication skills
• Strong planning and organizational skills
• Self-starter, willing and able to work in fast paced environment
• Strong computer software knowledge (i.e., Word, Outlook, Excel, PowerPoint, SharePoint)
• Expedience in office management capacity
• Ability to lift up to 25 pounds

• Bachelors Degree or equivalent work experience is preferred
• Minimum of 3-5 years of work experience in office administrative position