Administrative Assistant

The Administrative Assistant to the General Manager compiles and maintains records of Plant activities for the General Manager by performing the following duties 

• Prepare and collect Daily Production summaries for General Manager (GM)
• Maintain GM meeting schedule

• Answer questions regarding Plant activities
• Gather weekly financial reporting information for Corporate
• Prepare information for weekly GM meeting
• Send weekly highlights summary to Corporate
• Prepare for staff manager’s meeting (sales, quality, delivery, overtime, production efficiencies, etc.)
• Assemble and prepare Monthly Operations Review for VP’s at Corporate
• Prepare monthly package for Corporate (20+ measures)
• Prepare Plant meeting calendar.
• Prepare quarterly review for Corporate
• Prepare plant wide meeting presentations
• Assist with Open Communication meetings
• Collect and prepare Annual and 5 Year Business Plans
• Track vacation time of Staff Managers
• Relay and announce visitor and tour notices
• Administers Production and Administration forms
• File and monitor confidential mail from associates to GM
• Maintain master list of forms for plant
• Operate computer terminal to input and retrieve data
• Punctual and regular attendance is required
• Able and willing to work any shift assigned
• Maintain a high level of confidentiality in all duties
• Keep work areas clean and orderly
• Participate in continuous improvement activities
• Front office and telephone coverage as needed
• Assume other duties as directed by supervisor

  Ability to work with the following software packages or programs:

• Microsoft Office at an intermediate to advanced level
• Microsoft Project at a beginning to intermediate level
• Effective email and electronic communication skills are required

       
 Ability to work with the following data base programs and/or hardware:

• MQ1 database at a basic level
• QAD database at a basic level

  Ability to operate office machinery such as the following:

•  Fax machine

• Copier
• Standard office equipment

  
Education And/Or Experience:

• High School Diploma or general education degree (GED)
• One to two years related experience and /or training; or equivalent combination of education or experience.

 
Certificates, Licenses, Registrations:

• Valid and current driver’s license with and acceptable record