Executive Assistant

Description One of the reasons why we have been in business for over 59 years is because of our relentless pursuit for quality, consistency, and purpose. While most companies strive for increased productivity and greater profits, our greater mission is to bring value and a meaningful common purpose to all that we do. It is this type of philosophy that embodies our vision and work environment. And that environment translates into a spirit of teamwork and exceptional customer service. Maintaining this focus and commitment is our goal.



The Executive Assistant position provides administrative support to executives. This includes managing calendars, greeting guests, answering phones, creating and submitting expense reports and handling the logistics needed to schedule in-person, video conference and phone meetings for attendees based in multiple locations and time zones

Responsibilities (to include, but not limited to):
• Ensure that executive commitments are met in a timely manner
• Coordinate and arrange all aspects of travel, including flight, hotel reservations
• Plan and coordinate client and employee events, such as screenings and outings. This includes handling all communications, premiums and logistics
• Order and manage the distribution of all promotional materials and premiums.
• Develop and maintain correspondence, worksheets, presentations and various other documents, as needed
• Handle the day-to-day administrative duties for the online ad sales and research groups,  which includes purchasing supplies and other items, business cards and stationery, keeping the department calendar, setting up meetings, handling inquiries, coordinating complimentary ticket requests and, on occasion, backing up other executive assistants
• Research billing and tracking of invoices
• Serves as the key point of contact for  office for information and services related to Business Development
• Develop and maintain solid relationships with internal and external contacts, vendors and various contacts located throughout the company

Requirements Bachelor's Degree Preferred
3-5 years experience supporting an exempt level executive
Advanced proficiency level in MS Office;
Must be experienced in working in an environment that interacts with multiple office locations and multiple time zones
High level of organization and extreme attention to detail
Strong sense of business acumen
Ability to maintain professional demeanor in all environments
Tactful and diplomatic resoultion of customer/client conflict
Ability to work with highly privatized and confidential information
Strong sense of time management and work efficiency