Accounts Payable Supervisor

Accounts Payable Supervisor

SUMMARY OF FUNCTIONS

The selected candidate will manage our AP daily work flows in our high-volume environment, plan and implement AP process improvements to improve efficiency and strengthen controls, and provide leadership to AP staff of 3. Responsibilities include: process full-cycle AP, supervise AP staff, interact with vendors and ensure timely and accurate payment of invoices, review and analyze AP aging and other AP reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receives and processes vendor invoices and internal check requests.  Obtains approval from appropriate personnel for payment for miscellaneous invoices.
• Codes invoices with accounting account numbers, resolves problem invoices.  Keys invoices into computerized accounts payable system.  Maintains accounts payable files.
• Processes weekly check runs.  Prints approved checks; prepares and routes for signature according to check signing authority.
• Attaches duplicate copy of checks to original invoices, stamps invoices "Paid" and files in permanent records. 
• Manages yearly 1099 process.
• Receives and answers phone calls from vendors or other departments in regard to payment status of invoices, maintains vendor contacts.
• understanding of A/P internal controls and processes
• Performs other accounting duties as requested by the Controller.

QUALIFICATIONS

• A high school diploma is required with courses in accounting preferred.  BS degree in Accounting or Finance a plus.
• Minimum 7+ years of related accounts payable experience. 
• Timberline experience a plus. 
• High attention to detail.
• Job cost experience highly preferred.
• Must possess the ability to balance and prioritize multiple projects in a fast-paced quickly-growing environment. 
• Detail orientated with a good work ethic.
• Excellent verbal and written communication skills.
• Intellectual curiosity regarding technology and automation is a good.
• Will have 2 to 5 years of experience in a similar AP Supervisory position.
• Must be able to resolve problem invoices and interact well with both internal and external clients to accomplish departmental goals.
• In-depth knowledge of AP best practices and internal controls.
• Must be detail oriented and enjoy working in a fast paced environment.

PHYSICAL DEMANDS

Ability to communicate orally with vendors, management, and other co-workers, both individually and in front of a group is important.  Regular use of the telephone and e-mail for communication is essential.

Sitting for extended periods is common.  Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.

Good reasoning ability is important.  Able to understand and utilize accounting reports and spreadsheet applications is required to conduct business.

WORK ENVIRONMENT

The job is performed indoors in a traditional office setting.  Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.

REMUNERATION

We offer a competitive base salary + performance based bonus program + equity with a high growth, private company.  Additionally, we offer a comprehensive benefits package including health, vision, and dental coverage; commute assistance; education assistance; generous paid time off and 401(k).