Executive Administrative Assistant

The Department of Family Medicine seeks an experienced, forward thinking individual to provide support for the Chairman as an Executive Administrative Assistant.  This position operates within a dynamic environment surrounded by clinical, teaching, research and administrative activities.  Our department interacts regularly with many other units of the medical system and has a highly diverse faculty and staff.  The successful candidate will operate as part of the Senior Administrator and Chairman’s administrative team. This position will support other faculty members.

Duties will include:

• close coordination with the Chair to manage meetings, calendars and priority    commitments
• managing office communications, including direction of all correspondence, responding to and screening  phone & in person inquiries.
• gathering, organizing and preparing information for meetings, presentations and committees including  determining best methods for graphical representation (tables, charts, etc.).
• writing text for memos, letters and reports on behalf of the Chairman
• performing special projects of a highly confidential and highly skilled nature
• coordinating department-wide projects and events
• processing faculty appointments and promotions
• coordination with the development office for alumni newsletter preparation
• databases maintenance and reconciliation
•  and other duties as assigned.

Qualified applicants will possess:

• H.S. diploma or equivalent (GED)  preferred
• college education or formal training preferred
• over 5 years related office experience
• proven track record and experience with supporting an executive is required
• accurate typing and data entry skills
• must have excellent writing and grammar skills
• excellent organizational skills
• ability to work independently and exercise discretion
• experience in transcription and dictation
• ability to work in a high stress and fast paced environment
• must be proficient with Microsoft Office Suite products (Word, Excel, PowerPoint, and Outlook).

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To be considered for this opporunity, please visit our website at: http://www.upi.umaryland.edu/ and complete an online application.