Office Manager

Legends Ltd of Baltimore, MD – distributor of some of the finest beers in the world and a member of the L. Knife & Son, Inc. family of distributors – is in search of an energetic and enthusiastic Office Manager.  This individual will direct and supervise the office department, prepare weekly payrolls, ensure that all accounting information is recorded accurately and prepare monthly financial statements.

Other responsibilities include, but are not limited to, the following:

·         Supervise, train, backup, and provide support for Accounts Receivable, Accounts Payable, Invoice Reconciliation and Switchboard functions according to each job description

·         Delegate and schedule work assignments for office personnel as needed

·         Reconcile and post entries for daily bank and cash activity

·         Post daily entries for sales, inventory, and AR activity

·         Run all monthly maintenance procedures to update inventory files and balance sales and inventory reports. Review reports for discrepancies, correct and rerun. Save all permanent month-end reports to corporate server

·         Prepare monthly alcohol tax return and quarterly sales tax return.  Reconcile all accrued tax liability accounts

·         Reconcile and balance all company bank statements, petty cash

·         Ensure that Accounts Payables postings and cutoffs are completed according to monthly fiscal calendar

·         Prepare entries for beer, alcohol, pallets, cooperage and returnables inventory.  Investigate, reconcile, and post variances monthly 

·         Post entries for monthly supplier credit requests and reconcile gross profit

·         Prepare monthly Profit and Loss statement reconciling all balance sheet accounts that materially affect the statement

·         Prepare reconciliations for balance sheet accounts monthly.  Investigate and resolve reconciling items monthly 

·         Research and resolve un-vouched PO issues with AP and Inventory Manager

·         Provide assistance and guidance to other departments as needed

·         Conduct office employee performance appraisals

·         Work with IT on all computer related issues for all departments when needed

·         Plan for staffing needs and interview prospective employees

·         Ensure the proper functioning and maintenance of VIP/AS400 computer system and network communication equipment

·         Ensure compliance with corporate-wide accounting procedures and policies

·         Prepare the office budget and report on variances

·         Other duties as assigned

If you are interested in working for an established organization with great growth potential, please apply through CareerBuilder or visit www.GreatBrewers.com and apply there.

Legends Ltd is an equal opportunity employer

REQUIREMENTS:

·         BA/BS degree preferably with accounting emphasis

·         2 to 5 years proven accounting experience

·         Excellent organizational and communication skills

·         Proven leadership and interpersonal skills

All candidates considered will have a background check, pre-employment drug screen and a physical.