Traffic Coordinator

Description Located in the heart of Hollywood, Outlook Amusements, Inc. is an Internet based entertainment and media company. We are an established yet fast growing company with a dynamic and entrepreneurial environment and culture. We foster an inclusive and creative work environment where innovative ideas are the driving force. For more company information please visit our website at www.outlookamusements.com.

We are looking for a Traffic Coordinator to join our Marketing Department who will be responsible for our daily newsletter campaigns from inception through delivery – making sure content deliverables are scheduled on time, sent to the production and QA teams and that newsletter ads are scheduled appropriately. This entails routing to appropriate individuals within our production workflow system. It also includes tracking the progress of these activities to ensure successful completion within deadlines. Verbal and written communication with all potential stakeholders on project progression is essential.

The Traffic Coordinator will interact with the different groups within Marketing such as Content and Art Direction, our Product Management Department including QA and Technology to traffic and coordinate the various steps in our newsletter production process. The Traffic Coordinator will work within a team to develop activity schedules for the daily newsletters, including smaller schedules to support special projects and incremental activities, complete with milestones to achieve. Our production time on newsletters is 1.5 days ahead of the date they are scheduled to go out via Strong Mail.

This position will require an organized, multi-tasking professional with a strong comprehension of email newsletter production. It will involve a great deal of schedule development, tracking and monitoring production flow and the interpersonal skills necessary to achieve results while meeting tight deadlines. The position requires a keen ability to work with myriad people across multiple departments and the means to acquire complete information, achieving a full understanding of project parameters and certain technology constraints. An ability to work gracefully under deadline pressure and shifting priorities is a must.

This position, which is part of the Marketing Department, will report in to the Sr. Content Manager who manages the content and production of our email newsletters. Our daily email campaigns go to out to nearly three millions subscribers and have a big impact on our business.

KEY QUALITIES:

• We are looking for someone who is tech savvy and can navigate projects in a fast paced internet environment.
• We’re looking for someone who is a process whiz and can refine, recommend improvements and brainstorm on ways to maximize time and effort in our email production.
• The person in the seat must be an excellent communicator and a diplomat in order to traffic our email campaigns to delivery.

RESPONSIBILITIES:

• Determining the best solution for scheduling and tracking while supporting our newsletter editor
• Ability to determine path of production at all stages and phases of the newsletter process
• Keeping production/workflow schedules up-to-date, troubleshooting and keeping managers/Marketing/Production and QA staff appraised of project status
• Suggesting appropriate ways of improving process (streamlining efforts even further)
• Keep multiple newsletters on track and meeting very tight deadlines
• Working closely with the content team to ensure results
• Working with Art Director to ensure images are delivered in a timely fashion
• Sharp proofreading skills
• Some knowledge of SEO practices
• Ability to use older content management systems where links, keywords, blurbs, and taglines are inputted manually
• Other job related duties as assigned

We offer a casual fun environment with competitive salary and !!GREAT!! benefits.

• 100% Employer paid plans for staff members including:
  • Medical, Dental, Vision and Prescription Coverage
  • Life and Accidental Death & Dismemberment
  • Long Term Disability
• Flex 125 Cafeteria Plan
  • Pre-Tax Contributions
  • Medical Reimbursement (Employer contributes $650 to Account)
  • Dependent Care Spending Account Reimbursement
• Retirement – 401K Program (Employer match program included)
• Paid Bereavement
• Paid Adoption / Baby Care Leave
• Paid Holidays, Vacation and Sick Time
• Paid Parking
• Commute Reimbursements
• Free Psychic Readings

Salary: Based on prior work history

Requirements

• Position requires a Bachelor's degree or its equivalent in work experience.
• Ideally the candidate would have 3+ years of hands-on production experience in an agency, design studio, Web site, or corporate environment.
• The position also requires 4+ years of strong computer experience.

PREFERRED:

• Knowledge of HTML tags, AP Style, Microsoft Excel, Word and Outlook, with PowerPoint being helpful. Familiarity with rich media a plus.
• Experience with Photoshop or other photo editing software a plus
• Experience with Strongmail
• An interest in all things metaphysical!