Documentation Specialist

PRIMARY OBJECTIVE OF POSITION:

Apply basic and advanced technical skills and knowledge to review, and track all controlled documents to include engineering drawings, standard operating procedures, process specifications, and test documents. Insure latest revision documentation is available to all Engineering, Manufacturing, Quality and Production Departments to support approved Operations Plan.

TECHNICAL JOB FUNCTIONS:                                                                                                

1.    Works to track changes and maintain revision control for technical documents. 

2.    Responsible for organizing, recording, storing and retrieving documents and maintaining several record systems. 

3.    Keeps updated records and produces reports for documents during the change process.    

4.    Organizes and maintains files to sustain security and retrieval in a systematic fashion.

5.    Set up Bill of Materials (BOM) and routers in system as needed under direction from design and manufacturing engineering.

6.    Performs basic maintenance of routings and work instructions.

7.    Ensure systems and processes are in line with documented ISO procedures.

AUTHORITIES AND RESPONSIBILITIES:

1.    Perform other duties as required. These duties may include assignment in job classifications other than the primary assignment.

2.    Regular and predictable attendance is presumed to be and essential function of all employment.

3.    This position will report to the Design Engineering Manager and liaise with all departments related to Operations including Quality, Purchasing, Customer Service, Manufacturing Engineering and Accounting,.

4.    Must communicate effectively at all levels, while exhibiting strong interpersonal skills and effective team skills.

5.    This position is accountable for daily activities related to record maintenance.  Accurate documentation, recordkeeping and spreadsheet or database maintenance is paramount to successful daily operations.

6.    This position performs assigned tasks with minimal supervision and is expected to communicate regularly with Manager informing of foreseen variances in schedule.

MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

·         Two-year degree in business, or an equivalent combination of education and experience.

·         Two to four years of experience in a similar environment or an equivalent combination of education.

·         Experience performing document control duties preferred.

·         Adobe creation experience desired.

·         AutoCAD or equivalent experience helpful.

·         Two or more years of experience working in an ERP Systems environment.

Knowledge, Skills, Abilities & Attributes (KSAAs)

Knowledge

• Proficient keyboarding skills (40 WPM accurately).
• Ability to navigate within a Windows based operating software.
• Ability to satisfactorily complete & implement all OJT and required trainings.

Analytical, Business & Technical

• Self-motivated and able to work with a minimal amount of supervision.

• Ability to apply job knowledge and skills to improve productivity, quality and timeliness, and to solve problems, using good judgment.

• Ability to implement new technologies or methods as needed.

• Ability to understand & implement ISO & Lean Manufacturing methodologies.

• Ability to anticipate, negotiate & manage conflicts, problems, changing situations & deadlines.

• Ability to print and/or write legibly, and to interpret documentation and perform math calculations.

• Proficiency in software as required, including MS Excel and Word, and the ability to develop performance measurement reports as directed.

• Good organizational skills.

• Ability to comply with Company policies & procedures.

Communication

• Ability to communicate effectively using spoken and written word.

• Ability to communicate effectively to all levels of the organization.

Interpersonal

• Ability to apply highly-developed interpersonal skills (empathy, negotiation, rapport, sensitivity), to develop & maintain effective working relationships.

• Ability to effectively participate in teams & projects & contribute to unit cohesiveness & productivity.

ESSENTIAL PHYSICAL EFFORTS/DEMANDS TO PERFORM JOB AND WORKING CONDITIONS:

CATEGORY

DESCRIPTION

FREQUENCY

Strength

Lifts up to 30 pounds. Slides and relocates boxes.  Pushes carts.

Moves materials weighing in excess of 1,000 pounds with floor jack.

Intermittently

Walking,  stooping, kneeling, crouching

Moves about or to all areas of the company. May traverse slippery floors. Positions self to use computer or equipment, or to pick and pack inventory as required.

Regularly

Reaching, handling, fingering and/or feeling

Places and removes inventory at arms length and below, operates material handling equipment such as floor jacks, utility carts, shrink wrapper, uses blister pack and bagging equipment, drafts notes and e-mails, creates/fabricates packaged product, prepares shipping documents, cuts open scrap. Uses wrist, hands, fingers, arms, and shoulders to rotate and manipulate small parts and large boxes.

Regularly

Talking and/or hearing

Expresses and exchanges ideas and instructions. Listens to, converses and communicates with internal and external customers in person and via telephone. Asks questions. Follows directions.

Regularly

Seeing

Distinguishes color, perceives depths, identifies and recognizes part numbers on pick lists. Inspects inventory for damage. Views computer monitors. Uses close-up, distance, or peripheral vision to view very small parts and fine print on documents.

Regularly

Other Demands

Plans, performs, makes decisions, detects problems and measures outcomes for multiple tasks and projects under urgent and or conflicting deadlines. Prolonged sitting. Some overtime.

Regularly

Working Conditions

Exposure to chemicals or solvents, and/or high noise levels.

Wears Personal Protective Equipment as required.

Intermittently

Emerson is an equal opportunity employer and strongly supports diversity in the workplace.

EOE