Job Snapshot
Location:
3916 State Street, Suite 300
Santa Barbara, CA 93105
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Industry:
Healthcare - Health Services
Job Type:
Admin - Clerical
Health Care
Legal
Experience:
At least 5 year(s)
Division:
Pacwest Division
Contact Information
Ref ID:
PW - Exec. Assistant
Description
Description
Are you looking for an exciting opportunity in a fast paced environment?
Are you an excellent communicator?
Are you seeking a fulfilling career in healthcare?
Answered YES to the above questions. Then we have the perfect opportunity waiting for you with the LEADER in Emergency Management!!
ABOUT EMCARE
EmCare is the nation’s leading emergency practice management company with extensive resources and superior support programs developed in partnership with hundreds of hospitals and thousands of physicians.
GENERAL SUMMARY:
Provides Secretarial/Clerical support for the Regional Chief Executive Officer. Responsibilities include but are not limited to the following essential functions:
ESSENTIAL FUNCTIONS:
1. Provides secretarial/administrative support to include minutes of operations meetings, for CEO/COO meetings with site Medical Directors and Hospital Executives.
2. Assists Regional CEO with various projects as directed.
3. Development of correspondence
4. Prepare and generate provider employee and independent contractor agreements.
5. Coordinates travel schedules, office meetings, conferences, events, and prepares itineraries accordingly. Includes direct contact with Administrative/Executive staff of contracting hospitals.
6. Administration of invoices, check requests, expense reports, and any other financial documents related to operational issues for the Region.
7. Other duties as assigned.
Other Responsibilities: .
Coordinates the ordering of supplies through administrative assistant and ensures delivery and distribution.
Requirements
QUALIFICATIONS:
Knowledge/Abilities:
- Successful completion of specialized Secretarial Program or college equivalent
- Excellent verbal and written communication skills are imperative
- Must have ability to work in rapidly changing healthcare environment for a busy executive
- Strong organizational and time management, team player skills, ability to take on multiple tasks and function under stressful situations and deadlines essential
- Requires strong attention to detail and excellent follow-through skills
- Versatile computer skills, including knowledge of Microsoft Windows Programs, i.e., Word, Excel, PowerPoint and Lotus Notes are required
Experience:
Knowledge/Abilities:
- Successful completion of specialized Secretarial Program or college equivalent.
- Excellent verbal and written communication skills are imperative
- Must have ability to work in rapidly changing healthcare environment for a busy executive
- Strong organizational and time management, team player skills, ability to take on multiple tasks and function under stressful situations and deadlines essential
- Requires strong attention to detail and excellent follow-through skills
- Versatile computer skills, including knowledge of Microsoft Windows Programs, i.e., Word, Excel, PowerPoint and Lotus Notes are required
Experience:
- Three to Five years executive support experience is required.
EmCare is proud to be an EEO/AA Employer
EmCare cares about employees. We offer competitive TOTAL REWARDS compensation and comprehensive benefits package including:
- Paid Time Off
- Medical Plan
- Prescription drug coverage
- Dental
- Vision
- Life
- Disability
- Employee Assistance Program
- 401k WITH company match
- Flexible Spending Account