Administrative Services Support

Before anesthetist commences service to ensure anesthetist is properly credentialed with the Medical Center

Ensure all new anesthetists employed by Somnia at  Medical Center are properly oriented including but not limited to:

Ensure additional certifications are obtained by anesthetists performing procedures requiring additional training (i.e. – ultrasound utilization for acute pain management

Serve as Somnia interface with anesthetists to ensure all requests from administrators for anesthesia records, scheduling requirements, etc… are addressed

Serve as the Somnia interface with C-level personnel at  Medical Center attending meetings and addressing issues as needed     

Serve as the Somnia interface with medical personnel outside of the anesthesia group (i.e.- nursing, surgical staff) attending meetings and addressing issues as needed

Serve as the primary interface with Somnia personnel at  Medical Center attending meetings and addressing issues as needed

Identify and document the most effective manner to reconcile charts received from anesthetists with OR schedules at all sites.

On a daily basis collect anesthesia records from all sites coordinating with respective anesthesia administrative staff ensuring ALL anesthesia services are accounted

Ensure all anesthesia records are scanned and received at Somnia headquarters within 48 hours of DOS from all sites at Medical Center

Perform audits at both sites to ensure 100% collection of all anesthesia records and appropriateness of documentation requirements by:

        Checking ALL points of anesthesia services for schedules including:
        Cases performed in all ORs

        Cases added-on to OR schedule (elective or emergency)
        Cases performed outside of OR (i.e.- intubation, line placements) 
        Acute and Chronic Pain Management Cases (i.e. – nerve block, continuous epidural catheter)

o     Comparing schedules provided at ALL points for anesthesia services with charges submitted by all physicians

o     Comparing reports from Somnia headquarters comparing cases performed at Medical Center with cases entered into billing system

Address all revenue management issues and questions with anesthesia administrative staff at  locations and appropriate personnel at Somnia headquarters

Schedule and coordinate regular meetings with Somnia Billing Manager to review collection activity in accordance with projected collections 

Address any on-site administrator issues and follow-up to ensure requests or questions are addressed in a timely manner

Work with Chairman or identified anesthetist to ensure Daily OR Assignments are created and disseminated to anesthesia administrative staff and anesthetists in a timely manner

Review the OR anesthetist schedule for errors including:

o     Assignment of one individual in multiple locations

o     Assignment of anesthetist absent

o     Assignment of anesthetist to a room closed

Work with Chairman or identified anesthetist to ensure CALL schedules are created and disseminated to anesthesia administrative staff and anesthetists in a timely manner

Ensure administrators are posting Daily Anesthetist Room Assignments and CALL
Schedules in software designated by Somnia

Trouble shoot any problems and issues with the utilization of scheduling software

Hold meetings (daily, weekly, monthly, etc…) as felt appropriate with on-site administration to address issues including but not limited to:

o     Ensuring all charts are accounted and delivered to headquarters

o     Ensuring all charts are reconciled with appropriate schedules

o     Ensuring all issues are addressed with anesthetists

o     Ensuring all schedules for daily room assignments and call schedules were properly disseminated in a timely manner

Answer questions from anesthesia staff including but not limited to:

o       Employee benefits

o       Documentation questions pertaining to anesthesia records 
o       Scheduling requests
o       Vacation requests

Perform yearly appraisals of anesthesia support staff

Schedule meetings (weekly, bi-monthly, ad-hoc) with COO or individual designated by COO to discuss items including but not limited to :

o       Manpower Needs and Issues

o       Revenue Management Issues

o       Administrative Needs and Issues

Devise and maintain all policies and procedures for the anesthesia department at  Medical Center

Ensure all QA forms are collected from all sites and reports

Review findings of QA report on a quarterly basis with the CMO of Somnia and pertinent individuals at facility

Provide recommendations to improve overall operations of  Medical Center’s Anesthesia Department including but not limited to:

o       IT enhancements

o       Communications with staff within and outside Anesthesia Dept

o       Revenue Management

o       Quality Assurance Programs

Serve on special projects as needed for Somnia at other facilities nationally

o    5 years experience necessary

o    Proficiency in MS Office software experience required

o    Must be a great multi-tasker