Description
Job: Administrative/Clerical
Make a Difference
Administrative Assistant
Parsons provides landmark planning, environmental, engineering, construction, and facility operation services to the U.S. Government. Our innovative solutions have supported sustainability, space exploration, aviation, chemical weapons clean-up, military installations and ranges and missile defense programs. Our services also support reconstruction efforts after man-made or natural disasters and homeland security initiatives. We make the world a safer place. Safety is our highest value in all we do.
Projects
Whether it's for the Department of Defense, Department of Energy, a contractor working for any federal agency, or a commercial client, Parsons is a leader in providing first-class engineering, fabrication, and prototype services that meet rigorous safety and quality requirements.
Need
Parsons is seeking an Administrative Assistant to perform a variety of routine and non-routine administrative, clerical data collection and report writing tasks specific to the group assigned.
Requirements
SPECIFIC RESPONSIBILITIES:
Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
Supports Project Manager in managing commitments, organizing project files, and coordinating team meetings.
Performs other responsibilities associated with this position as may be appropriate.
PREFERRED EDUCATION/EXPERIENCE:
High school diploma (or equivalent) and 5-8 years of relevant work experience.
SKILLS/COMPETENCIES:
Good written and oral communication, organizational, and interpersonal skills are required. Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required. A working knowledge of company policies and procedures is preferred.
Parsons offers an ethical, challenging, diverse, rewarding and fun work experience where enthusiastic, responsible people use their energy, talent and dedication to make a difference in the world.
Candidates are encouraged to apply at
http://www.parsons.com/careers to requisition 02046. Parsons offers a competitive compensation and benefits package which includes medical, dental, vision, and life insurance; tuition reimbursement program; credit union membership; Employee Stock Ownership Plan, 401(k) plan and career development. Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. M/W/D/V.
Founded in 1944, Parsons, an engineering and construction firm with revenues exceeding $3.4 billion in 2008, is 100% owned by the Employee Stock Ownership Trust. We conquer the toughest logistical challenges and deliver landmark design-build projects across the globe. Our ability to plan, design, construct, and operate diverse facilities and infrastructure systems has satisfied our clients' needs for more than 60 years. With nearly 12,000 employees located worldwide, we team with an increasingly diverse group of global customers and stakeholders while providing dependable services. We measure our success one project at a time by exceeding expectations and satisfying our customers.