Executive Secretary to the Nursing VP/CNO

Description Main Function: To provide administrative and secretarial duties for the Vice President/Chief Nursing Officer and assists as backup to Nursing Administration (department 300) . Able to serve with completeness, assure accuracy and integrity of Board Materials, minutes and all records. When dealing with patients, must be able to identify each patient's requirements relative to his or her age specific needs. With limited supervision, is responsible for quality, quantity and timeliness of a variety of secretarial and project functions. Uses own experience and judgment to handle confidential and delicate situations. Always maintains courteous and helpful behavior. Willingly performs other duties as requested.

Qualifications: Associate Degree in secretarial science or equivalent with business training, including typing, and office related equipment. Two years preferably in a healthcare setting. Knowledge of word processing, spreadsheets and computer skills required. Ability to type from dictation.

Requirements Associate Degree in either secretarial science or business training
Prefer medical setting background
Conduct oneself in a professional and courteous manner at all times
Ability to perform dictation
Intermediate to advanced knowledge of Outlook, Word, Excel, Access
Maintain CNO"s calendar in Outlook for meetings w/other management, direct reports and any other nursing meetings
Ability to maintain and show discretion with confidential information
Ability to multi-task
Ability to work with numbers to format and compile statistical information to produce reports, tables and charts
Maintain Kronos input for payroll
Ability to take, prepare and distribute meeting minutes
Act as liaison between local colleges for student clinical rotations and the Dept. of Nursing to ensure proper Health Office clearance, arrange rotations on the units w/the nurse managers and keep Human Resources informed of all incoming students
Primary liaison between travel agencies (for nursing) and the units/nurse managers where they are needed: arrange Health Office clearance, review contracts and charges from the agencies, update contact information between agency & CGH, let Human Resources know who & when will be starting and what unit they are assigned to
Review accuracy of accounts payable reports, process check requests and expense reports