Sr Assistant, Administration (Legal Assistant)

• Demonstrates advanced knowledge of administrative function and skills
• Trains new personnel on office functions
• Designs processes to enhance workflow
• Interacts with internal and external sources
• Drafts correspondence for others
• Maintains smooth operation of office when management is not available
• Compiles, reviews, and analyzes data and makes recommendations based on analysis
• Uses appropriate software to compile and generate complex reports
• Complies with confidentiality policies and procedures
• Handles confidential business matters
• Provides design input and implements procedures that allow access to confidential information
• Solves moderately complex technology issues
• Recommends and implements work process changes
• Applies knowledge of function and company when responding to requests

Accountabilities in this role

• Manage calendar appointments, travel arrangement, and other administrative matters for multiple attorneys and paralegals.
• Maintains filing of correspondence, legal contracts, and government filings in an organized manner.
• Collaborates with IT and Facilities departments to on-board new hires and contractors.
• prepares filing packages for submission to government agencies.

Qualifications

• High School diploma/GED equivalent
• 4 to 6 years work experience in related field preferred
• Strong ability to manage and prioritize multiple projects
• Proficient in MS Office programs and Outlook
• Excellent customer service skills