Administrative Professional

About Us:

Conceptual Mindworks, Inc. (CMI) is a rapidly growing organization engaged in government contracting supporting the USAF and technology development. CMI offers competitive pay and an attractive benefit packages that includes PTO (Paid Time Off), holidays, group medical, group dental, company paid vision plan, short term disability, long term disability, shopping discount membership, company paid life insurance and a 401 (k) retirement plan.

• Tier 1 Phone support for Sevocity/CMI/C6
• Responsible for office maintenance and equipment needs, such as printers, scanners
• Facilities support such as
  • Temperature
  • Access cards
  • Repairs
  • Plants
  • Pest control etc
• Primary responsible for all meeting support to include:
  • Setup and cleanup
  • Reserving conference rooms
  • Food/Snack serving
  • Purchase any necessary items
  • Sign display
  • Lunch order/pickup
• Coordinate Corporate Events
  • Luncheons, Thanksgiving and Holiday potluck, etc
  • Birthday celebrations and other misc. celebrations
  • CMI Corporate gifts to customers etc.
  • Sevocity and CMI Christmas cards
  • Rotate kitchen duty weekly.
• Government Sales Support
  • Including printing and mailing of govt sales materials.
• Sevocity sales support such as
  • Sevocity materials
  • Sales Awards
  • Tradeshow registrations and all related support, including promos
  • Prepare new customer packets
  • Constant contact.
• Limited Executive Support
  • Documents for President/CEO to sign
  • Coordination of multiple attendees for meeting purposes.
• Accounting Support to include:
  • Review invoices of corporate related charges, Sprint, TelWest, FedEx, DocuMation, Ambius, Pitney-Bowes, Office Depot, Adtel, InterCall, GoToMeeting BigBytes.com, AT&T

• Some College or vocational education.
• 5+ years experience as an Administrative assistant.
• 4+ yrs experience with Microsoft Office Suite to include Word, Excel, PowerPoint.
• 4+ yrs experience answering multi-line phone system.
• Must be a mature, team player who can work flexible hours Must enjoy multi-tasking in a fast paced environment.