General Code of Ethics
All Medpace associates are held to the highest standards of ethical behavior in all business dealings and must fully comply with all applicable laws. Honesty, confidentiality, integrity, and adherence to Standard Operating Procedures and Good Clinical Practice Guidelines are our governing principles. Given the nature of our business, anything less could compromise public safety. Associates are responsible for understanding and complying with all company policies and Standard Operating Procedures that define the manner in which all business related activities are to be conducted. All associates are held accountable for their actions and are required to report unethical or unlawful activities.
Associates who are Managers and Executive Officers are also responsible for ensuring that the associates they supervise are knowledgeable and in compliance with all company policies related to their job responsibilities. Managers and Executive Officers are expected to maintain and promote open communication throughout the organization and continuously strive to implement best industry practices.
Furthermore, Medpace maintains a Policies Manual which must be read, understood, and acknowledged (by signature) by all associates. Company policies, including but not limited to confidentiality, harassment, conflicts of interest, whistle blower, and standards of conduct are clearly documented in the manual. Associates who do not comply with policies defined in the manual are subject to disciplinary action.
Employee: This term is used to describe individuals who work for Medpace for wages. Employees receive paychecks from Medpace while working or are on a form of company approved leave. This term is used in policies and standard operating procedures.
Associate: This term is used to describe all employees of Medpace as well as other individuals working at a Medpace work site. This might include independent contractors and freelance workers. All associates are expected to abide by applicable policies and standard operating procedures.
Financial Code of Ethics
Medpace upholds the following Financial Code of Ethics, which is applicable to its employees, directors, and officers. Furthermore, the Chief Executive Officer (CEO), the Chief Financial Officer (CFO) and others who perform equivalent responsibilities, or play a significant role in financial reporting, attest on an annual basis that they have read, understand and adhere to the principles defined in the code as follows:
- Financial information is reported completely, honestly, accurately and in a timely manner.
- The CFO is responsible for ensuring that he/she and all financial officers operate within the law and other applicable rules and regulations, and at the highest level of integrity when handling all aspects of financial reporting.
- The CFO, CEO, and members of the Executive Committee are responsible for promoting honest and ethical conduct, including recognizing actual or potential conflicts of interest amongst themselves and others, and for taking appropriate action to prevent collusion and inappropriate or unlawful financial transactions.
- Suspected or actual financial wrongdoing is promptly reported to the chairman of the Audit Committee or the Corporate Compliance Officer (see Policies Manual).
- Confidential information is safeguarded except when authorized or required to disclose such information.
- Any associate who violates this code of ethics is subject to disciplinary action, which may include termination of employment and or legal action.
- The board of directors is responsible for considering any request for a waiver of, or amendment to, this financial code. Any waiver or amendment must be supported by a supermajority vote (at least 66%) of the directors in order for it to be approved. Furthermore, all directors must be polled vs. polling a quorum of less than the complete board. All waivers or amendments are disclosed timely as provided by law.
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